Standard Operating Procedures


Officers

Mission: The President functions as the chief executive officer of CPDD

Operations: Setting the agenda: The President is responsible for setting the agenda for CPDD during his/her term of office. This agenda will be shared and discussed with the Executive Committee and then forwarded to the BOD. No approval from the Board is necessary.

Chairing the Executive Committee: The Executive Committee meets four times per year: twice prior to a Board meeting and twice during the interim. The President sets the agenda and chairs the Executive Committee meetings. In addition, between meetings, the President keeps the Executive Committee informed of any new developments, which may or may not require approval from the Executive Committee

Presiding Over the Board of Directors Meeting: The BOD meets twice a year, immediately before the annual scientific meeting and during the interim. The President is responsible for soliciting reports from the Chairs of Committees and setting the agenda for the meeting in collaboration with the Executive Committee. The President presides over the Board meeting and provides the Board members an Executive Committee report. The agenda typically involves reports from the Executive Officer, Chairs of the Committees (some Chairs may be invited to attend the interim meeting if deemed necessary), Policy Officer, Treasurer, and the Editor(s) of Drug and Alcohol Dependence. In addition, the Director of NIDA may be invited and asked to report on NIDA activities and address any requests from CPDD., Updates of ongoing activities may also be provided by a representative from Office of National Drug Control Policy, World Health Organization, SAMHSA, Drug Enforcement Agency and/or Food and Drug Administration.

Maintaining Communication with the Chairs of Committees: Based on the Presidentís agenda, s/he may choose to provide directives to the Chairs of different committees. Committee Chairs can also keep the President apprised of ongoing Committee activities, which may require input from the President. The President will relay the information to the Executive Committee, if s/he deems it necessary

Policy:

  • The President may choose to actively engage in a number of policy issues and works closely with the Policy Officer and CPDDís Washington representative. The following are some areas in which the President may choose to be involved:
  • Writing letters to members of Congress to advocate for increased NIH funding and funding for NIDA and SAMHSA in particular, as well as testifying before Congress
  • Writing letters to members of Congress or officials of federal agencies when issues relevant to CPDD arise. The President may request to testify before Congress on these issues
  • Maintaining contact and relationship with NIDA, SAMHSA, ONDCP, and other government agencies
  • Appointing task forces to develop policy statements in areas of importance to CPDD

Attending NIDA Constituency Meeting: The President often attends the NIDA Constituency meeting with the Executive Officer, typically held in December. The President is responsible for submitting a report for this meeting regarding the activities of CPDD and attends to represent the interest of CPDD

Providing a Change for the Long-Range Planning Committee: Based on the President's agenda or the issues that arise over the course of term, the President can ask the Long-Range Planning Committee to address specific issues of CPDD

Annual Meeting:

  • The President is responsible for the following activities prior to the meeting:
  • Informing all participants in the Plenary session of its time schedule
  • Inviting any other speakers for the Plenary session (e.g., NIDA Director, representative of ONDCP or SAMHSA)
  • Filling the one lecture slot, the Presidential Lecture, and then informing the Program and Media Committees immediately
  • Discussing the Presidentís reception for Past Presidents and Eddy Award recipients with the Executive Office
  • Discussing the attendees of the pre-BOD meeting dinner with the Executive Office
  • Developing an agenda for the BOD meeting and Business meeting, usually with input from the Executive Committee and BOD

The Following are Activities During the Meeting:

  • Chairing the Executive Committee meeting
  • Attending pre-BOD meeting night dinner
  • Opening the Annual Scientific meeting and presiding over the Plenary session
  • Introducing the introducers for the Award recipients
  • Introducing the Media Award
  • Presenting the Awards
  • Hosting the Presidentís reception of Eddy Awardees and Past Presidents
  • Attending the Travel Awards breakfast or lunch
  • Attending the CSAT Awardee Breakfast or other such dining events
  • Presiding over the CPDD members Business meeting

Past-President

Mission: The primary roles for the Past-President of CPDD are to ensure a smooth transition for the President of College on Problems of Drug Dependence and to continue to provide input on the ongoing and future goals, direction and function of the organization.

Operations: Agenda items that were not completed during the prior term when s/he served as President can be completed. The Past-President continues to serve on the Executive Committee and is Chair of the Long Range Planning Committee for a period of one year and then serves as a member of the Long Range Planning Committee for two additional years. The President may also ask the Past-President to assist on some of the President's responsibilities


President-Elect

Serves as Member of the Executive Committee: The President-Elect is involved in any correspondences, decision-making and meetings involving the Executive Committee. This Committee is comprised of the Executive Officer, President, President-Elect, Past-President, and Treasurer.

Chairs the Nominating Committee: The President-Elect is responsible for filling any new openings for elected officials. These include the President, Treasurer, and open positions for members of the Board of Directors.

Committee:

  • The Nominating Committee shall consist of nine (9) members as follows:
    • five (5) members of the Board of Directors - (four (4) appointed by the President) plus the President-Elect
    • two (2) Fellows (elected by the Fellows)
    • two (2) Regular Members (elected by the Regular Members and Associate Members)
  • The elected members of the Nominations Committee will be chosen at the Business Meeting held at the Annual Meeting in June.
  • The President-Elect should consult with the President to identify the four BOD members appointed to the Nominating Committee such that the entire committee is constituted by September 1
  • NOTE: No member of the Nominating Committee may be a candidate for elected office or Board membership in the year(s) that person serves as a member of the Nominating Committee.

Selection of the Slate:

  • The President-Elect will serve as Chair.
  • Guidelines for eligibility for each office are in the CPDD Bylaws.
  • The President-Elect will solicit nominations for open positions from members via mail by August 15. Names and qualifications of retiring members shall be sent to members of the College, along with a request for nominations for Board members, sixty (60) days in advance of the deadline for nominations (October 14). Suggestions of candidates may be submitted to the Nominating Committee by any member of the College.
  • Nomination materials must include a short biographical sketch, full mailing address, telephone and fax numbers, and e-mail address. The nominator should be advised to ascertain the candidate’s willingness to run and to serve, if elected. The term for elected Board of Director members is four years.
  • Solicitation for nominees for the Board of Directors is based on the discipline represented by the member who is ending his/her term on the Board and the Committee will make a strong attempt to assure that there is appropriate diversity on the Board across gender, race, ethnicity and home institution.
  • Send received nomination materials to Nominating Committee by October 22.
  • Arrange a conference call with Committee Members shortly thereafter (November 3) to discuss and make recommendations for the slate of candidates.
  • Prior to the conference call, the Chair will request that the members of the Nominating Committee rank order the nominees.

Slate Requirements:

  • A Nominating Committee shall submit a slate of not more than two candidates for each office to be elected (President-Elect and Treasurer) and not more than three candidates for each open Board of Directors position.
  • The Chair of the Committee will request a brief statement from each of the presidential candidates describing their vision for the organization and their goals.
  • The chosen candidates, their qualifications and a brief vision statement written by presidential candidates, shall be submitted by mail ballot to all Fellows and Regular Members of the College who will elect each officer by majority vote and BOD members by majority vote if there are two nominees and plurality vote if there are three nominees.
  • In the event that more than two candidates are nominated for a single office and no candidate receives a majority on the first vote, the two candidates with the largest number of votes will be resubmitted to the Fellows and Regular Members of the College for a run-off election.
  • This vote shall be taken in November by mail ballot (as specified in Article II, Section 11).

Timeline (specific dates are provided as a guideline):

  • August 1 - Committee Chair consults with President to complete composition of Nominating Committee
  • August 15 - solicit nominations from membership [call must allow 60 days for response from College members]
  • October 14 - call for nominations closes
  • October 22 - send nomination materials to Committee
  • October 30 - request ranking of candidates from Committee members
  • November 4 - Committee conference call to select slate
  • November 10 - the vote shall be taken in November by mail ballot (as specified in Article II, Section 11)

Selects Chairs and Members of Committees: The President-Elect is responsible for selecting new Committee members and Chairs to fill expired terms. The term of these individuals can be found on the current Committees List (posted on CPDD Web site under “Members”). The following guidelines are recommended for the selection process:

  • Solicit nominations for committee membership via the listserv and the members-only Web site. Request that nominees state their preferred committee assignment.
  • Review the membership of each Committee with the Chair and solicit their advice on new members.
  • Assure that each Committee roster (see exceptions below) retains an In-Training Member of the College.
  • In the case of a Chair who will rotate off after the next Annual Meeting, work with that Chair to identify an incoming Chair so that the transition to the new Chair can occur seamlessly. The outgoing Chair will also remain as the Past Chair on the Committee for one additional year.
  • Discuss the potential list with the Chairs of the Committee and develop tentative updated list.
  • Present draft of the updated list at the meeting of the Executive Committee that takes place prior to the Interim Meeting of the BOD.
  • The entire selection process should be substantially completed by the Spring (April) meeting of the Executive Committee.
  • Notify members that they have been selected to serve on a particular Committee.
  • Send the updated list to the Chair of the Electronics Committee to post on the CPDD Web site.
Committee
In-training members allowed?
Notes
Animals in Research
Yes
Awards
No
Credentials
No
Credentials must have a minimum of 3 Fellows.
Committee on Abuse Liability Testing
Yes
Education, Outreach and Public Policy
Yes
Human Research
Yes
Industry Relations
Yes
International
Yes
Long-Range Planning
No
Media Relations
Yes
Membership
Yes
Minority Representation
Yes
Program
Yes
Publications
Yes
Travel Awards/Mentorship No

Writes reports of the activities of the College leadership to be published in the Newsline. The President-Elect is responsible for three brief (1-2 page) reports which summarize the outcomes of the Executive Committee meetings in the Fall and Spring and the BOD Interim meeting in December. These reports will be submitted to the editor of Newsline within two weeks of the meetings for publication in each of the three annual issues of Newsline. 

Assumes additional duties assigned by the President.


Abuse Liability of Drugs

Mission: The Committee on Abuse Liability of Drugs (CALD) shall focus on issues related to education, evaluation and testing of compounds with abuse liability. The CALD shall provide an impartial forum for promoting discussions and opinions of issues related to abuse liability assessment in animals and humans, and educating clinicians, government officials and the lay community in all facets of drug abuse, including risk management. In particular, the committee shall seek to encourage communication between members of government, industry and academia that require, can provide, or have an interest in abuse liability issues. 

Committee Members: Members of the Committee and its Chair are appointed by the President-Elect of CPDD for 3-year terms. Terms begin and end immediately after the Annual Meeting. Membership shall usually include representation of all of the following: clinical researcher; preclinical researcher; and representatives of FDA, DEA, NIDA and the pharmaceutical industry.

Committee Operations: The Committee usually meets at the Annual Meeting of CPDD and conducts business through e-mail otherwise.  The Committee may also convene or support satellite meetings to address specific topics.  

The Committee typically presents the following reports to the CPDD Board:

•    A report is prepared for the mid-year meeting of the Board of Directors.

•    A report to the full Board at the Annual Meeting in June. This report is usually presented by the Committee
Chair.


Animals In Research

Mission: The overall mission of the Animals in Research Committee of CPDD is to address issues related to the conduct of biomedical research using laboratory animals. The purpose of such research is to understand, treat, and prevent disease. In particular, the members of CPDD are interested in understanding drug addiction. Research using animals has the promise of elucidating the basic mechanisms that lead to addiction, of evaluating therapeutic drugs for treatment of addiction, and of developing strategies to prevent addiction.

To fulfill its mission, this Committee engages in the following activities relating to the use of laboratory animals:

Committee Members: Members generally serve three-year terms. There is also an ex officio member who is the CPDD representative to the AAALAC Board of Directors.

Committee Operations: The Committee meets annually at the CPDD meeting. During the year, business is usually transacted by e-mail. A conference call may be used if warranted. To stay abreast of developments in the arena of animal research, the Executive Officer forwards to the Committee Chair reports from NABR and from Americans for Medical Progress. The President or the Executive Officer forwards to the Committee Chair communications from our legislative consultant firm or other communications relating to pending legislation concerning animals in research that come to their attention. The AAALAC representative reports to the Committee items of interest when he/she attends their annual meeting. The Chair brings these matters to the attention of the Committee members, and if appropriate, the Committee formulates a plan of action that it communicates to the Executive Committee. Frequently, the action will entail distribution of a message to the CPDD membership via the listserv regarding important items relating to use of animals in research. The Committee may also consider proactive educational initiatives to further understanding of use of animals in research.

  • Interfaces with governmental agencies and legislative bodies to provide comments on rules and regulations that address animal use in research
  • Develops position papers on issues that impinge on use of animals in research. Communicates pending changes in rules, regulations, and legislation affecting use of animals in research to members of CPDD
  • Organizes action items to enable the membership of CPDD to respond to initiatives affecting use of animals in research
  • Interfaces with other scientific societies whose members use animals in research to formulate consensus position papers on issues relating to use of animals in research
  • Supports use of animals in research by encouraging membership in NABR (National Association for Biomedical Research), Association for the Assessment and Accreditation of Laboratory Animal Care (AAALAC) International, and Americans for Medical Progress

Mission:

The CPDD Awards Committee is responsible for the six awards given by the organization:  the Nathan B. Eddy Memorial Award, the Marian Fischman Lectureship Award for An Outstanding Woman Scientist, the Joseph Cochin Young Investigator Award, the J. Michael Morrison Award, the CPDD Mentorship Award, and the CPDD Media Award.  All but the Media Award are administered by the Awards Committee.  The Media Award is administered by the Media Committee with the concurrence of the Awards Committee.   The description of these awards can be found
http://www.cpdd.org/Pages/Index/Awards/AwardDescrip.html

Committee Operations: The committee is appointed by the President-Elect of CPDD; a committee chair is also designated. Each committee member usually serves a three-year term and the number of members is odd in order to eliminate the potential for tie votes.  There must be a forced choice among nominations so that a tie with two winners will not be acceptable.  In agreeing to be appointed to the committee, the committee member agrees that she/he will not be a candidate for any award during the term of their Awards Committee Membership.  Further, they agree that their spouse or partner or member of their immediate family would be ineligible to be nominated for an award while the member is serving their term on the committee.  Committee members should not be involved in any award nomination during their term on the committee

A call for nominations is issued in the annual meeting announcement and should be posted at each annual meeting and continued on the website and in an ad in Drug and Alcohol Dependence on a monthly basis through January of the next year. In addition, the chair sends letters to the nominators whose nominees did not win, reminding them that they can re-nominate a former candidate.   The letter will emphasis that this does not imply that the candidate will win since it is based on merit and the candidates vary each year.  The announcements include the description of the six awards, the due date, and the email address of the Awards chair.  Five awards are given every year (Eddy, Fischman, Cochin, Mentorship, Media) and one is given every other year (Morrison).  The announcements will clearly state that merit is the primary criterion, diversity is encouraged, and all discussions of the Awards committee are confidential.

Individuals can only nominate one person for an award, but are permitted to submit nominations for more than one award, with the restriction that he/she cannot nominate the same person for more than one award in the same year.  Separate letters for each nominee are required; l letter signed by several nominators will not be accepted. A separate list of publications is no longer required; this information can be derived from the CV. 

Completed nomination packets are due by February 1.  These need to be sent by email to the chair of the Awards Committee by the nominator with the required materials for each award.   Late or incomplete nominations are not considered. 

Approximately one to two weeks after the nomination deadline, the Committee Chair electronically sends completed applications, instructions for scoring, and a score sheet to all Awards Committee members.  Each member chooses among the applicants in each category and sends their choices to the Chair according to scoring system designated by the chair (current scoring system is rank ordering of all candidates for each award with 1 being the highest merit).  The primary criterion for the rank ordering is merit. 

The Committee Chair tallies the votes and provides this information to committee members.  In cases where there is no clear consensus, a second tally may be needed to determine the awards.  A conference call is held late February or early March to make sure all committee members are in agreement with consensus votes and to allow for discussion if voting is close in order to reach a final decision. Although there may be situations when an award is given to more than one individual, the committee is encouraged to make each award to a single person.  Unsuccessful nominations are not carried over to the next year, thus candidates must be re-nominated to be considered.

The Awards Chair informs the President of CPDD of the Committee’s choices, and the Executive Committee must then approve the Award Committee’s decision.  The President of CPDD  informs the awardees of their awards.

Once the President has informed the chair of the Awards Committee that the winners have been contacted, the chair also contacts the winners and their nominators, then contacts the nominators (not the nominees) of the non-winners.

At the annual meeting, the President will introduce the recipient of the Media Award. The Awards Chair will introduce all other awardees.  This will begin by having the Awards Chair 1) briefly review the process (i.e., transparency), 2) welcome nominations across varied institutions, disciplines and backgrounds (i.e., diversity), and 3) remind everyone that the discussions of the committee are confidential.  The Awards Chair will then briefly introduce each awardee and the nominators.  Each awardee will then have 2 minutes to say a few words and receive the award.


Credentials

Mission: The Credential Committee is comprised of at least seven members, which includes the Chair of the Committee. The Credential Committee has three overall areas of responsibility

Review and evaluate applications for associate and regular membership in CPDD. After this review, the Credential Committee then makes recommendations to the Board of Directors (BOD) regarding acceptability of each applicant for regular and associate membership. Acceptance of regular and associate memberships requires voting by the BOD

Review and evaluation of requests for change in membership status. This includes changes from student or member-in-training to associate or regular, associate to regular, and the conferring of fellow status (including those who have completed a term on the BOD). After this review, the Credential Committee then makes recommendations to the BOD regarding such requested changes, which are then voted upon by the BOD

Recommending to the BOD changes in criteria for membership levels and establishment of new membership categories. Approval of changes in membership criteria and new membership categories is made by the BOD. In addition to these activities by the full committee, the Chair of the Credential Committee reviews and decides upon acceptability of applications for student and member-in-training memberships. BOD voting is not required for student and member-in-training membership.

Committee Operations: Applications for associate and regular membership: Prior to each CPDD annual and semi-annual BOD meeting (usually 2 months before the meeting), each member of the Credential Committee receives the current applications for regular and associate membership from the office of the Executive Officer. Each Credential Committee member reviews all applications to determine eligibility. Members of the Credential Committee send their votes and relevant comments to the Chair of the Credential Committee. In cases where less than 75% of votes by the committee agree to approve or reject membership, the Chair of the Credential Committee arranges a conference (possibly by telephone) to discuss such cases and reach a consensus. It is also possible to recommend a candidate to a class of membership different than the one requested. During closed sessions at the annual and semi-annual meetings of the BOD, the Chair of the Credential Committee presents the lists of applicants, including information on each applicantís research area to the BOD. The Chair of the Credential Committee also presents the recommendations of the Credential Committee regarding acceptance to the BOD. The BOD votes on the membership applications. Voting by the BOD takes place at a time that is sufficiently early during the annual meeting for the Chair of the Credential Committee to post the names of new members in time for them to attend the business meeting.

Once the BOD has completed their election of new members, the Chair of the Credential Committee contacts all applicants who either are not being offered membership or who are being offered membership at a different category of membership than they had requested (i.e. associate vs. regular membership). If an applicant is offered associate membership when regular membership was sought, the Chair of the Credential Committee obtains acceptance (or rejection) of this membership status by the applicant, and forwards notification of acceptance to the Presidentís office, so that an official notice of membership can be sent.

Changes in Membership Status: At the time members of the Credential Committee receive application packages, they also receive applications for upgrade in membership from the office of the Executive Officer. The Past President shall be responsible for nominating those board members rotating off the BOD who are suitably qualified to become fellows. The Credential Committee shall review these upgrades in membership status and follow the same procedures as applications for new membership with respect to recommendations to the BOD. The BOD shall vote upon the recommendations made by the Credential Committee.

Recommendations to the BOD: The Credential Committee shall meet on a regular basis (typically at the annual meeting for CPDD). Revision in the criteria for membership or the addition of new membership categories may be initiated by the Credential Committee or the BOD. The Credential Committee shall provide timely responses to the BOD regarding such requests and recommendations.


Development

Mission: The Development Committee is comprised of a least seven members, including the Chair of the Committee. The Development Committee has four overall areas of responsibility:

  1. Develop a statement outlining the rationale for seeking additional sources of funds for the College;
  2. Develop strategies for generating additional financial resources for the College;
  3. Following the development of potential strategies, make recommendations to the CPDD Board, which will, in turn, determine whether to follow up on those recommendations;
  4. Develop a strategy to inform CPDD members about the possibility of making direct gifts to the College (e.g., planned gifts).

Committee Operations: The Development Committee’s main mission is to generate strategies for increasing the resources of the College. It carries out its charge in two ways:

  1. Draws on individual knowledge about the field and its major constituencies in order to generate a list of workshops, symposia and other venues that would attract an audience willing to pay for knowledge that the College is in a unique position to convey;
  2. Works in a consulting capacity reviewing individual ideas, assessing potential audiences and developing a workable set of recommendations for consideration by the CPDD Board.

The Committee’s secondary mission is to develop strategies for making direct gifts to the College.

Committee members work independently to generate ideas for symposia/workshops and then as a group (via conference call or face-to-face at the Annual Meeting) to develop the final list of suggestions for the CPDD Board. The committee provides a written report to the CPDD Board in December and June, and the Chair of the Committee meets with the CPDD Board at the Annual Meeting.


Education, Outreach and Public Policy

Mission: The overall mission of the Education, Outreach and Public Policy (EOPP) Committee is to focus on interface between CPDD and the public.  The committee will address issues related to the interaction of CPDD with local communities, treatment providers, governmental agencies, and other professional organizations.  The EOPP will aim to develop a unified message and seek opportunities to maximize the visibility and influence of CPDD in relevant and important community-based initiatives, policy-related discussions and other appropriate forums. The EOPP will keep the CPDD membership informed about important policy-related issues and opportunities for action.  The EOPP will work in close collaboration with multiple CPDD committees in fulfilling it mission, most importantly the Media Relations and Program Committees. 

Committee Members:  Members of the Committee and its Chair are appointed by the President-Elect for a three-year term (Except in this first year when several members have been assigned a 2 year term to insure continuity of membership).  Terms begin and end after the Annual Meeting.  The Director of Friends of NIDA serves as an Ex-Officio member of the Committee.  CPDD immediate past-president also serves on the Committee. 

Committee Operations:  The Committee has a face-to-face meeting at the Annual CPDD meeting and conducts business through e-mail and conference calls between meetings. The Committee may convene satellite meetings to address specific topics.  The Committee makes an annual report to the full Board at the annual meeting.


Electronics (Not Active)


Human Research

Mission: The function of the Human Research Committee is to identify issues relating to clinical research in the drug abuse field and recommend actions to the Board of Directors. Issues of concern to the Committee include topics relating to the ethics and safety of research with humans, methodological issues relating to design and measurement in studies with human subjects, and scientific issues of interest to clinical researchers and CPDD in general.

Committee Members: The Committee generally consists of members who have direct experience conducting research with human subjects and who reflect the diversity of research with humans (including, for example, treatment and laboratory-based basic research, epidemiological, imaging, behavioral, and neurophysiological studies). The Committee will also strive to have representation for researchers from different geographical areas across the US and when possible, it will include researchers who study a variety of different classes of drugs (e.g., licit and illicit, drugs of abuse and drugs used for pharmacotherapy, drugs used by varying routes of administration).

Committee Operations: One of the primary concerns of this Committee is to monitor ethical and safety issues relating to research with humans. The Committee will keep itself informed on current controversies and public concerns regarding human research. This includes issues such as appropriateness of certain subject populations for inclusion in research studies, screening and consent procedures, including determination of competence, and interactions with Institutional Review Boards and related scientific and regulatory organizations.

The Committee may consider and discuss methodological and scientific issues relating to human research. Methodological issues might include aspects of study design, measurement, data analysis, data storage and transfer. Scientific issues could include both theoretical and practical questions. The Committee is concerned with any issue that will advance or impede the conduct of high quality human research, and it will initiate efforts to disseminate information relating to, or resulting from, human research with drugs of abuse.

Specifically, the Committee is charged to:

    • Monitor public discussion and activities of other professional organizations which have an impact on the conduct of human research
    • Monitor federal legislation and regulatory actions which have an impact on the conduct of human research
    • Provide a forum for informing and discussing all relevant issues
    • Recommend actions to the CPDD Executive Committee and the Board of Directors

Industry Relations (Will be available shortly)


International

Mission: The mission of the International Committee is to encourage substance abuse research and treatment at the international level by recognizing promising scientists, assisting NIDA International Division, and assisting CPDD members in other countries to promote the scientific study of drug dependence.

Committee Operations: Overview of Responsibilities

  • Soliciting applications for the CPDD/NIDA/WHO Traveling Fellowship Awards (2)
  • Reviewing the applications
  • In consultation with NIDA and WHO, selecting the awardees
  • Notifying the awardees as well as those who were not selected of the final outcome. NIDA International Division makes the arrangements for travel
  • Having representation at the NIDA International Meeting prior to the regular CPDD meeting. Chair is usually included on the agenda of this satellite meeting
  • Other related international activities as directed by the BOD
  • Submit quarterly reports to the BOD in regards to activities
  • As a general rule, communication is done via e-mail wherever possible. E-mail is far more reliable than regular mail in most developing countries
  • Process for CPDD/NIDA/WHO Traveling Fellowship Awards It is essential that the advertisements for the fellowship be submitted to the appropriate individuals by the end of the September
  • The packet of applications is sent to each committee member in a notebook along with a rating form and instructions. Copies are also sent to NIDA and WHO
  • Ratings are returned within a two-week period
  • Chair summarizes the ratings and sends these to the committee for feedback of a qualitative nature. The Chair sends a list of acceptable candidates to NIDA and WHO
  • Final selection is made by NIDA and WHO
  • Winning candidates are notified by e-mail to avoid any delays. Other candidates are told that they were not selected at the same time
  • A formal letter is sent to the awardees by the Chair. A copy is also sent to NIDA so that they can begin making travel arrangements
  • If the abstract has not been sent to CPDD for the January deadline, the Chair aids the winner in formulating an acceptable abstract

Long-Range Planning

Mission: The purpose of the Long-Range Planning Committee is to address the charges given by the President of CPDD that is associated with any long-term goals or directions for the organization.

Committee Members: The Committee members are typically Past-Presidents of CPDD or other CPDD members who have played a significant role in this organization. The chair of this Committee is the Past-President of CPDD. The members of the Committee typically serve for three years.

Committee Operations: Once given a charge by the President, the Committee addresses this charge via email, conference call, or meeting. Recommendations are presented to the President, who then forwards this information to the Executive Committee. The Executive Committee reviews the recommendations and can either accept them or give a further charge for the Committee. Upon approval of the recommendations, the Chair of the Long-Range Planning Committee presents them at the BOD meeting. The BOD may or may not need to approve the recommendations of the committee.


Media

Mission: The goals of the Media Committee are the following: to increase the awareness of the public to substance abuse research and treatment; to promote the activities of the College, including its journal, Drug and Alcohol Dependence, to the scientific community; and to honor members of the media who have helped contribute to these goals. A Media Award is given yearly for the latter purpose. In addition, the Media Committee handles press releases at the Annual Meeting and during the year, highlighting articles published in Drug and Alcohol Dependence.

Committee Operations: Media Award

  • Nominations are solicited through members of the College
  • Nominees are sent a letter from the Chair of the Committee requesting information to justify the award. This documentation must be received by March 1
  • The Media Committee votes on nominees, with a majority required. If there is a tie, the Chair breaks this tie
  • The winner chosen by the Media Committee must also be approved by the Awards Committee and then by the Executive Committee
  • After approval, the winner is notified by a letter from the President
  • Those who were nominated but did not win are notified and thanked

Drug & Alcohol Dependence Press Releases

  • The Editors of Drug and Alcohol Dependence (DAD) select ìnewsworthyî articles that have been accepted and obtain authorsë approval for use as a press release
  • The Editors forward the manuscript to Media Chair
  • The Chair or his/her designee contacts the authors of intention to write a press release
  • With input from the authors, a member of the Media Committee writes the press release
  • The authors review the press release
  • Upon approval by the authors the press release is sent to the publisher who arranges release at the time of publication
  • The authors are encouraged to disseminate the press release at local and institutional levels

Press Releases for the Annual Meeting: A subset of the Media Committee is chosen to arrange for press coverage at meeting

A press release is issued including:

  • location and date of the annual meeting
  • award winners
  • special speakers
  • program highlights (symposia, sessions of media interest)
  • individual presentations deemed especially newsworthy by committee members

The press release is distributed to the media where the meeting is taking place about 2-3 weeks before meeting


Membership

Mission: The Membership Committee is advisory to the Executive Committee and is generally responsible for reviewing CPDD policies and procedures that pertain to College membership. The Committee attends primarily to activities that address recruitment of new members and retention of current members. The Committee works toward the final goal of enlisting committed professionals with interests in furthering basic and clinical science related to the problems of drug dependence to become active members of the College. This Committee does not evaluate individuals seeking membership into the CPDD

Committee Members: Members are appointed by the President-Elect of CPDD for three-year terms. A CPDD Board member or Executive Officer also serves as an ex-officio member. Terms begin immediately following the Annual CPDD Meeting

Committee Operations: Members are appointed by the President-Elect of CPDD for three-year terms. A CPDD Board member or Executive Officer also serves as an ex-officio member. Terms begin immediately following the Annual CPDD Meeting

The Committee establishes an annual agenda of goals and activities in response to input or requests from the Executive Committee or other CPDD standing committees

The Committee initiates discussion of the annual agenda via a committee meeting scheduled at the annual CPDD meeting. This meeting is scheduled by the outgoing Chair. Current members and those appointed to serve the coming year attend this meeting. The outgoing Chair provides information regarding ongoing activities that need to be maintained and informs the Committee about any recent requests or directives received from the Executive Committee. Following the CPDD meeting, the new Chair develops the annual agenda and circulates it to Committee members for further development. The plan is then forwarded to the Executive Committee for review and approval

Action on agenda items is coordinated and managed by the Chair throughout the year. Work on action items is delegated, managed, and monitored by the Chair via e-mail and other forms of communication with members of the Committee

All activities that may involve formal contact with other organizations or that involve placing CPDD in the public forum are first discussed with the Executive Committee or an Executive Officer

Committee reports are provided by the Chair to the Executive Committee as requested, and a report is delivered at the annual meeting

Current Standard Action Items: Meeting of current and incoming members at the annual CPDD meeting to initiate development of yearly agenda

Letters inviting first authors to apply for CPDD membership are included in notice of acceptance of publication in DAD. We provide such letters to the U.S. and International Editors

Materials to facilitate application for membership are made available prior to and at the Annual Meeting. Application materials are included in non-member attendees mailing packet. Non-member symposia participants are contacted and provided with membership application materials. Application information is placed on tables approximate to on-site registration area. Materials are made available to Travel Awardees, In-training attendees, and Breakfast of Champion attendees at their respective receptions at the Annual Meeting

A yearly report is presented at the Business Meeting during the Annual Meeting. This report should include announcement of new members

Non-member attendees are contacted via e-mail following the Annual Meeting to encourage membership application


Publications

Mission: This committee is responsible for all publications bearing the imprimatur of the CPDD, including serial and non-serial publications. The CPDD requires investigators to affirm that original studies reported in the scientific publications of the CPDD have been carried out in accordance with the Declaration of Helsinki and/or with the Guide for the Care and Use of Laboratory Animals as adopted and promulgated by the National Institutes of Health.

Committee Members: The President-Elect of CPDD appoints members of the Publications Committee and its Chair for 3-year terms. Terms begin and end immediately after the annual meeting

Committee Operations: The Publications Committee usually is comprised of 4-5 members (including the chair) and several ex-officio members that provide oversight for multiple publications of the CPDD (below), annual meeting abstracts, annual meeting symposia summaries (published in the NIDA Monograph) and any new publication ventures sponsored by CPDD. The Publications Committee provides input and recommendations on these publications to the BOD.

The Publications Committee reports to the CPDD BOD in June and gives an interim report in December-January. Initiatives of the Committee are proposed to the Executive Committee for consideration during the year and to the BOD at the Annual Meeting. Special charges to the Publications Committee are considered and recommendations to either the Executive Committee or the entire BOD are made. The Publications Committee also prepares documents for distribution to the CPDD membership as needed, for example, to announce changes in the abstract publication policies.

  • This journal functions autonomously under the direction of its editors who individually negotiate their contracts with Elsevier, the publisher of DAD.
  • Negotiate 5-year contract detailing the relationship between CPDD and the DAD journal
  • Serve as liaison to DAD editorial board
  • Support editorial activities and provide input to editors on issues pertinent to the CPDD
  • Publish News and Views as leading pages in the monthly journal
  • Solicit and suggest topics for supplemental issues of DAD

Newsline

  • The DAD journal provides access to 4 pages/month in DAD for a total of 48 pages/year. These pages include an informational page on the College and may include annual meeting information, the benefits of membership, the membership application, the nomination requirements for CPDD Awards for Excellence, information of value to an international audience and brief reviews of scientific advances in drug and alcohol dependence.
  • Choose editor and serve as consultants to editor
  • Support editorial activities, edit/proof publication

Abstract Publication

  • This publication is an in-house publication directed at the CPDD members and covers current CPDD activities, publication of award criteria, meeting reports, annual meeting issues, scientific articles/news items of interest, positions available, and announcements.
  • Choose editor and serve as consultants to editor
  • Support editorial activities, edit/proof publication
  • Publish online and in print

NIDA Monograph: Annual Meeting Symposia are published in a NIDA Monograph. Selection of symposia for presentation at the annual meeting includes agreement to summarize the symposium presentations for publication. The Publication Committee chooses the editor and supports editorial activities.

New Publications: The Publication Committee provides the mechanism through which new publication ventures can be initiated and considered for sponsorship by the CPDD.

  • Abstracts submitted for presentation at the annual meeting are published in house.
  • Choose editor of supplement and serve as consultant to editor
  • Interface with Electronics Committee, which formats electronic file containing abstracts
  • Support editorial activities and edit proofs
  • Work with CPDD office in publication of the volume

Travel Awards

Mission: This committee solicits and reviews applications for the Early Career Investigator Travel Awards and the CSAT Awards for Community Clinicians and recommends a final list of awardees. The committee also coordinates a breakfast or lunch for each group of awardees at the annual meeting, as well as organizing the Brunch with Champions.

Committee Operations: Available shortly

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Underrepresented Populations

Mission: The overall mission of the Underrepresented Populations Committee (URPOP) of CPDD is to increase the presence and involvement of underrepresented groups in CPDD activities. As presently conceptualized, these groups focus on racial/ethnic minorities, but from time to time the Board of Directors may broaden, narrow, or otherwise alter this focus. The URPOP Committee advises the Board of Directors on strategies for promoting increased representation of these groups on committees, in the organization, and in attendance at the annual meeting.

Committee Members: Maintains a listserv (mailto: cpdd-urpop@venus.vcu.edu) posting information of relevance to the Committee's charge. The listserv reaches beyond the membership of the Committee to members and attendees at the annual meeting who are interested in the involvement of underrepresented groups in CPDD activities.

Evaluates the Status of Minority Involvement in CPDD: Encourages participation and involvement of underrepresented groups in CPDD activities. Examples of such activities include organizing a related symposium or workshop at the Annual Meeting, proposing the establishment of a travel award relevant to the Committees' charge, and encouraging greater CPDD membership among underrepresented groups

The Committee meets annually at the CPDD meeting. During the year, business is usually transacted by e-mail or telephone. A conference call may be used if warranted. To stay abreast of developments in the arena, the Chair brings matters to the attention of the Committee members, and if appropriate, the Committee formulates a plan of action which it communicates to the President and Executive Officer. Frequently, the action will entail distribution of a message to the CPDD membership via the URPOP listserv regarding important items relating to the Committee's charge.

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