Program Coordinator – NYU Langone Center for Opioid Epidemiology and Policy
The NYU Langone Center for Opioid Epidemiology and Policy (COEP) is seeking a Program Coordinator to support the operations, core projects and initiatives of the Center. The mission of COEP is to advance overdose prevention and substance use epidemiology, alleviate substance-related harms and promote health equity through innovative research, comprehensive training, and effective dissemination. The Program Coordinator will play a central role in supporting COEP’s core initiatives by integrating program administration, event and program management, dissemination and communications, and operational support to ensure the Center’s activities run smoothly and effectively. The Program Coordinator will provide high-level administrative and operational support to the Center Director, faculty and staff members, ensuring that COEP activities and initiatives run smoothly and efficiently. The position integrates program and event management with day-to-day logistics to support seamless coordination and impactful engagement across the Center. Responsibilities include managing schedules and communications, coordinating team meetings and events, managing the Center newsletter, website and other dissemination materials, assisting with Center grant submissions and pilot grant program, assisting with administrative tasks including scheduling, processing invoices and contract agreements, among others as detailed below.
Key responsibilities of the Program Coordinator will include but not be limited to:
1. Lead the planning, scheduling and coordination of team meetings, Center seminars, conferences and other events. This will include overseeing room reservations, catering orders, virtual webinar/IT setup, event communication and attendee registration, and maintaining meeting agendas, notes and summaries.
2. Provide administrative support to the Center Director by managing the Director’s calendar and meeting schedule with both internal and external collaborators and affiliates
3. Coordinate COEP’s communications and outreach by maintaining dynamic, up-to-date website content; managing the Center’s listserv; and creating and disseminating a monthly Center newsletter with lay-term research summaries.
4. Provide administrative support for Center grant proposals including gathering relevant Center and faculty materials, and coordinating timelines and submission materials with Department grant administrative staff.
5. Support Center human resource operations by onboarding volunteers and Sponsored Individuals; managing office space, processing invoices, honoraria, travel reimbursements, and contracts; and ensuring accurate biweekly staff timesheets.
6. Serve as a liaison to other Department/Division administrators and NYU Langone Departments to support or troubleshoot needs of Center faculty and staff (e.g. IT, finance, grants administration).
7. Collaborate with Center Director and Division Administrator to track the Center’s budget and expenses.
8. Coordinate key components of the COEP Pilot Project Grant Program, including application materials, application process, organizing review sessions, and communicating with grantees.
Minimum Qualifications:
• Bachelor’s degree or equivalent in business administration, health care administration, public health or related field or an equivalent combination of education and relevant experience.
• Proficiency in using virtual webinar tools (e.g. Webex, Zoom, Teams), and various Microsoft Office applications such as Word, Excel, Access, PowerPoint and Outlook. Familiar with Internet applications.
• Effective oral, written, communication, interpersonal skills. Strong organizational skills and ability to manage multiple priorities, interface effectively with all levels of management and communicate effectively with both internal and external collaborators.
• Ability to work within a team environment as well as independently.
• Time management skills and ability to work well under pressure. Ability to Project/Program manage and to multi-task while paying attention to details.
• Available for in-person office presence in Midtown Manhattan 3-5 days/week.
Preferred Qualifications:
• Master’s degree in health administration or public health.
• Minimum of three years of progressively responsible related experience, including program/project coordination or an equivalent combination of education and experience.
• Demonstrated experience coordinating complex collaborative projects and/or grant submissions across sectors.
• Comfort working with stakeholders from a variety of backgrounds including government, academia, media, and non-profit organizations.
• Experience disseminating research or similar content via written, graphic, or multi-media communication.
• Prior experience and/or interest in epidemiology, public health or substance use research areas.
Salary Range: $66,300.00 – $70,000.00
Environment: The position will take place within the NYU Center on Opioid Epidemiology and Policy (COEP), which is part of the Division of Epidemiology of the NYU Department of Population Health. Faculty members at COEP and in the Division of Epidemiology in the Department of Population Health conduct cutting-edge work on the social determinants of substance use, the impact of state and national policies on substance use, and the effects of different treatment regimens and medications on substance use disorders. The Center oversees multidisciplinary research in substance use epidemiology with collaborators across Department of Population Health, which has divisions in Epidemiology, Biostatistics, Healthcare Delivery Science, Medical Ethics, Health and Behavior, and Comparative Effectiveness and Decision Science. The Program Coordinator will be integrated into a diverse community of faculty, research staff, data analysts, doctoral students, and postdoctoral fellows in COEP and vibrant intellectual community that include book clubs, seminars, research meetings, social gatherings, and high-profile events.
More about the Center for Opioid Epidemiology and Policy (COEP): : At COEP, our mission is to advance overdose prevention and substance use epidemiology, to alleviate substance-related harms and promote health equity within our communities. We do this through three Center aims that promote innovative research, comprehensive training, and effective dissemination.
Reduce Overdose and Harm: Investigate promising policy, health services, community, and treatment approaches to reduce overdose and drug-related harms through four areas of focus
• Understanding Drivers: Examining the social and policy drivers of population-level rates of overdose and disparities in overdose rates
• Evaluating Solutions: evaluating the impact of existing and evolving social, policy, community, and health service solutions to the epidemic to build health equity.
• Leveraging Data Science: integrating advanced analytical and data science techniques with epidemiologic research to more precisely measure, forecast, and understand the drivers of overdose and related harms
• Exploring Connections: investigating the links between substance use and related health and social concerns including violence, infectious disease, and evolving crises
Provide Training Opportunities: COEP faculty provide training opportunities in overdose prevention and substance use epidemiology through three core activities
• Building Expertise: Providing rigorous training for doctoral students and postdoctoral researchers to develop their research skills and translate findings into practice.
• Promoting Professional Development: Offering opportunities for students, fellows and faculty to cultivate individual research interests and career advancement in substance use epidemiology.
• Fostering Inclusivity: Ensuring our training initiatives cultivate an inclusive scientific workforce that addresses health disparities.
Translate and Disseminate Research Findings: COEP aims to effectively translate and disseminate research findings to diverse audiences, including academic researchers, policy makers, practitioners, and directly impacted groups via multiple avenues
• Communicating Research: Making research findings accessible and relevant to community stakeholders, practitioners and policymakers.
• Engaging with Communities: Collaborating with community partners to ensure research addresses the most pressing needs and incorporates diverse perspectives.
• Infusing Dissemination Thinking: Incorporating research translation and dissemination strategies throughout the research process to ensure actionable outcomes.
Together, we strive to drive meaningful change that reduces overdose and drug-related harms, contributing to healthier, more equitable communities. Additional information is available on the COEP webpage.
Contact: Please send cover letter and resumé to Liz Clancy at elizabeth.clancy@nyulangone.org